About the group
Horsmonden Short Mat Bowls Club is an informal local community group that meets at Horsmonden Village Hall.
John Shekyls informally coordinates practical bowling arrangements, including booking the hall and organising refreshments. This is a voluntary role, not an elected office.
Current email arrangements
The group uses dedicated addresses on its registered domain:
- [email protected] and [email protected] currently route to Di, who handles club correspondence and joining enquiries.
- [email protected] routes to Andrew, who handles technical correspondence and manages the website and Cloudflare.
John remains the informal club organiser. He will be added to the club email forwarding after his destination address has been verified; until then, messages sent to the club addresses do not route to John.
Personal destination addresses are not published.
An enquiry may include the sender's name, email address and anything they choose to tell the group. This information will be used to answer questions and help coordinate group activities. It will not be used for advertising or marketing.
Why information is used and how long it is kept
The proposed lawful basis for routine enquiries and practical communications is legitimate interests: responding to people who contact the group and organising ordinary club activities. This basis is awaiting confirmation through an appropriate legitimate interests assessment that considers the purpose, necessity and impact on people's rights.
Enquiries will be retained only for as long as they are needed to answer the enquiry or manage the relevant activity. They will then be deleted. No fixed retention period is stated because the appropriate period depends on the purpose and circumstances.
Private WhatsApp group
John administers a private WhatsApp group for regular bowlers. It is used for practical communications, such as changes to bowling evenings.
- Joining the group is optional.
- Other participants may be able to see telephone numbers, profile information and messages, depending on each person's WhatsApp privacy settings.
- The club does not maintain a separate list of WhatsApp telephone numbers.
- WhatsApp has its own privacy terms and settings.
Photographs
The website displays original photographs by Andrew Grundy and Di Syrett. The group intends to obtain appropriate permission from recognisable people before publicly publishing photographs in which they appear.
Anyone who is concerned about a photograph, or who wants an image showing them removed or replaced, can speak to John at a bowling evening or email [email protected]. The group will consider the request promptly and respectfully.
Website and external services
This website is hosted using Cloudflare Pages. Cloudflare may process technical information needed to deliver, secure and protect the website, such as an IP address, request details, browser or device information and security signals.
The site includes an embedded Google map and links to what3words and other external websites. Those services have their own privacy and cookie practices.
Your privacy rights
Depending on the circumstances, UK data protection law may give you rights to:
- ask what personal information is held about you and receive a copy;
- ask for inaccurate or incomplete information to be corrected;
- ask for information to be deleted or its use restricted in certain circumstances;
- object to processing based on legitimate interests; and
- make a complaint about how your information has been handled.
Some rights do not apply in every situation. More information is available from the Information Commissioner's Office (ICO) ↗.
Contact about privacy
For a privacy question or request, email [email protected]. Club correspondence sent to this address currently reaches Di.